) and create a new DNS Alias (CNAME) record for the desired hostname which points to ‘ t.plcm.vc‘. Connect to the administration portal or application for the DNS provider or service which currently manages DNS records for the selected domain (e.g.Select a new hostname in the desired domain (e.g.Configure DNSīefore making any changes to the Microsoft Teams configuration a new custom hostname must be selected, configured, and allowed to replicate through DNS servers. Note that the standard configuration utilizes the CVI provider’s domain highlighted above, but if desired this can be customized to use any hostname which is part of an owned domain namespace.Ī custom hostname can either be configured during the initial CVI configuration steps or after the solution has already been enabled. This information appears under the “Join with a video conferencing device” section, as seen below. Users who are enabled for this service will have additional information provided in their Teams meeting invitations specifically designed to allow standards-based video endpoints to join. For example, the Poly RealConnect Service utilizes the hostname “ t.plcm.vc” to route all calls from standards-based endpoints to the Poly services resident in various Azure data centers worldwide. By default when a tenant enables CVI for Microsoft Teams they would typically be using the hostname provided by the specific Microsoft partner solution which was opted for. Cloud Video Interop DetailsĪnother minor, yet important detail which can be customized in Microsoft Teams meeting invitations is the hostname provided in the video conferencing device details provided by the Cloud Video Interop service. As this change only applies to new invitations then obviously any previously scheduled Teams meetings created by any users in the tenant will remain unchanged. In order to see the final results simply schedule a new Teams meeting invitation using any of the supported clients, although it may take several hours after saving the changes before they begin to appear in new invitations. Once the desired results are seen then click the Save button at the bottom of the page to apply the changes to the tenant.Also, if Cloud Video Interop is enabled on the tenant the additional VTC meeting information does not appear in the preview. Note that the formatting in the preview will not look exactly as it will in a real invitation and the logo image is not currently displayed here either. Once customization is complete click the Preview button to see an example of what the meeting invitation will look like.This text will appear in the invitation exactly as entered, so if HTML code was used, for example, then that would appear as raw HTML code in the invite as well. The Footer can contain only standard, unformatted text and is limited to 255 characters. The Legal URL and Help URL fields can optionally be populated with any URL, although the link titles will only appear as ‘Legal’ and ‘Help’ in the actual invitation. The file itself is not embedded in the invitation, only an HTML link is added which will load the source image if it is accessible on the client reviewing the invitation. PNG image file that is no larger than 188×30 pixels. The Logo URL field should be populated with a publicly available link to a. Under the Email invitation section configure any or all of the desired fields.Browse to Meetings > Meeting settings in the navigation pane.Sign in to the Microsoft Teams Admin Center ( ).To globally configure any of these options for all users in the tenant simply follow these steps. This capability has recently been brought to Microsoft Teams by way of the Microsoft Teams Admin Center. These options were limited to simply adding a small image file, typically used for adding a company logo, providing one or two additional URLs which would appear as links for users to find additional help or legal information, and adding basic text to a footer to contain any additional instructions. Organization InformationĪ feature that has been available since Lync Server was the ability to perform some limited customization of what automatically appears in Lync or Skype meeting invitations created in Outlook. One is focused on reviewing the same basic branding options which were previously made available in Skype for Business and have recently come to Microsoft Teams, while the other is related to the additional invitation details which are part of the Microsoft Cloud Video Interop ( CVI) solution. This brief article covers the customization of meeting invitations for Microsoft Teams for two different purposes.
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